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HR news, updates and tips to help manage your people.

Is your single central record up-to-date?

Documentation and Investigation

Governing bodies and proprietors must prevent people who pose a risk of harm from working with children, by adhering to the statutory responsibilities to check staff who work with children, taking proportionate decisions on whether to ask for any checks beyond what is required and by ensuring volunteers are appropriately supervised. This information must be stored on a single central record (SCR).

Keeping your single central record up-to-date is a statutory requirement in line with the Staffing Regulations 2009 and Keeping Children Safe in Education 2015. Keeping the record updated is no mean feat but Ofsted will expect you to have all the mandatory fields in place and that you understand why the checks are required.

In addition, schools should have a written recruitment and selection policy and procedures in place. Procedures should help deter, reject or identify people who might abuse children.

The SCR should include the following checks:

  • Employee Identity Checks
  • Qualifications and Registration
  • DBS and Vetting Checks
  • Right to Work in the UK

For staff that you employ directly, as well as volunteers, you should have an individual record on your SCR outlining the outcome of the checks above, the name of who carried them out and the date. It’s also useful to know that schools and colleges do not have the power to request DBS checks and barred list check, or to ask to see DBS certificates for visitors.

There are two recent changes to support safer recruitment which should be retained on an SCR. The first and most recent change being that employers in England can now use NCTL Teacher Services (also known as employer access online) to check for restrictions/sanctions that have been imposed by regulators of the teaching profession in other EEA member states. This information will help employers when making recruitment decisions and should be carried out in addition to all other safer recruitment pre-appointment checks, as detailed in part 3 of Keeping Children Safe in Education (KCSIE) statutory guidance.

The second change relates to proprietors of independent schools. Directions made by the secretary of state came into force in January 2014, barring individuals from taking part in the management of an independent school. Independent schools for this purpose also include academies and free schools, who can now check via either the DBS, if in regulated activity, or through the NCTL Teacher Services that proprietors have not been barred.

The above changes have been included on FusionHR’s most recent SCR on our document downloads. For further information on single central record requirements or safer recruitment please get in touch with one of the team on 01924 827869 or email enquiries@fusionbusiness.org.uk

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